Business Email

Simple Steps To Setup Email For Your Business!

Domain Name

A business email address normally consists of a name of a person or department followed by the @ sign.

After the @ sign, the rest of the email address would normally be the name of the business ended by a .com, .net or another domain extension.

You need to register a domain name (name+extension) and then you can normally setup any amount of emails @ your domain, provided you have enough space in your hosting account.

Domain name registration is a yearly cost and once you registered you get username password access to change the DNS (Domain Name Server) settings to the web address you get when paid for a hosting account.

Some domain registrars also offer hosting services but it is so easy to edit your DNS that nobody has an excuse not to choose between different hosting options.


When you buy web hosting, you can create an email account for an amount of space which is then available to hold all emails that has not been read yet which you might have decided not to delete.

Businesses used to setup email software to read and send emails. An online mail service is much more accessible from different devices and less prone to disaster.

Cpanel Hosting is the most popular hosting type mostly because of the ease of use.

The cost for hosting is usually a monthly fee with some hosting providers offering yearly payment plans. A few hosting providers offer lifetime hosting.

CPanel Lifetime hosting is based on a one time fee and can therefor easily result in a huge cost saving for a small business.

It is wise to invest a small amount into upgrading your lifetime hosting to include SSL website security.

Mail Services

You can change the email settings of your hosting to transfer email management to an online mail service such as G Suite (formerly known as Google Apps). You still need hosting but you can change your hosting so that an external email service like G Suite will be able to take over all your email management. This used to be a free service but they currently have a monthly $5 and $10 option.

You can also setup your private free Gmail account to send and receive emails using your newly created professional domain name based business email address. This is extremely simple to setup. You only have to open your Gmail and import your business email address by entering the email address and password of the business email address you registered at your hosting account.

The advantage of setting up your own domain name and hosting is that you are in total control of the payments and passwords. It is not a fun experience if you trust someone else with this and you get a surprise in the event of a death when the company that handled your email accounts suddenly closed or you learn that they registered your domain name in their own name.